Executive Support
Calendar management, meeting coordination, correspondence, priorities, executive communication, and confidential information.
Executive Assistant · Executive Support & Operations
Executive support across priorities, people, and operations.
I support C-level executives and cross-functional teams while coordinating the people, information, processes, and follow-through needed to keep priorities moving.
Professional overview
My role connects executive priorities with the people, information, and follow-up needed to carry them through. It spans executive support, business administration, legal coordination, vendors, and projects.
02 / About
A broader support role, built through experience.
Julia Macatangay
I’m an Executive Assistant with 4+ years of experience supporting C-level executives and cross-functional teams in remote environments.
My responsibilities have grown from scheduling and correspondence into project follow-up, vendor and legal coordination, recruitment, payments, records, and other business processes.
I work independently on next steps and bring decisions requiring executive input or approval to the right person.
03 / Beyond the Calendar
What I support
A practical view of the work behind executive priorities.
Operations & Coordination
Tracking deliverables, coordinating across teams, following up on deadlines, maintaining records, and keeping outstanding items visible.
Business Administration
Payments, expenses, payroll-related processes, vendor requirements, documentation, research, and internal administrative processes.
Legal & Compliance Support
Contracts and agreements, legal documentation, filings and registrations, compliance-related research, and coordination with counsel.
External Coordination
Communication and follow-up with vendors, clients, contractors, lawyers, partners, and other external parties.
Projects & Execution
Supporting projects through planning, scheduling, milestone tracking, follow-up, and completion rather than handling isolated tasks.
04 / How I Add Value
How I work
I keep the moving pieces visible so the people involved know what needs to happen next.
- 01Track details and deadlines against broader priorities.
- 02Coordinate across teams and follow through on commitments.
- 03Handle confidential information with discretion.
- 04Research unfamiliar requirements and identify practical next steps.
- 05Work independently while escalating decisions that need executive approval.
05 / Experience
Scope that has expanded over time.
A concise timeline of the roles that shaped my current support function.
Sep 2022 — Present
Tech Warehouse Inc. · Rondesse Inc.
Executive Assistant
Day-to-day executive and operational support for C-level executives and cross-functional teams across multiple business functions and entities.
- Manage executive calendars, meetings, scheduling conflicts, and changing priorities across time zones.
- Track deadlines, deliverables, and follow-ups for executive-led projects across teams.
- Coordinate with executives, counsel, vendors, clients, and external partners; research options for management review.
- Coordinate invoices, expenses, payments, payroll-related information, and business records.
- Draft and organize agreements, reports, and other documents; assist with filings and compliance-related research.
- Support recruitment through candidate pre-screening, interviews, records, and applicant communication.
Sep 2020 — Sep 2022
Real Estate
Salesperson Assistant
Client communication and day-to-day coordination supporting schedules, appointments, follow-ups, records, and prospective-client organization.
Jun 2012 — Dec 2024 · Project-based
Freelance
Graphic Designer
Designed brochures, logos, invitations, and product layouts; edited video for a humanitarian organization’s event.
06 / Skills & Tools
Grouped by the work they support.
Executive Support
Calendar Management · Executive Correspondence · Meeting Coordination · Confidential Information
Operations
Project Coordination · Task & Deadline Tracking · Process Support · Documentation
Business Administration
Payments · Expenses · Payroll Support · Procurement · Records Management
Legal Support
Contract Coordination · Legal Documentation · Filings & Registrations · Legal Team Support
People & External Coordination
Recruitment Coordination · Vendor Management · Contractor Coordination · External Communications
Tools
Word · Excel · Outlook · Teams · Google Drive · Zoho · SharePoint · ChatGPT · Notion · Asana · Canva · Adobe
07 / CV
Prefer the full picture?
View my CV for the detailed record of my experience, responsibilities, education, and tools.
08 / Contact
Looking to connect?
I’m open to Executive Assistant opportunities that draw on executive support, coordination, and business administration.